Meetings will be held at least once a month.  See calendar on the link to the left of this page
for date, time, and location.
Annual Meeting
The annual meeting of the club will be held in December each year, with the purpose of electing officers
and executive committee members, along with regular club business.

ARTICLE 1- NAME AND ORGANIZATION
Section 1 - The name of this organization shall be North Florida Arabian Horse Club, Inc. (NFAHC)
Section 2 - The purpose of NFAHC is to encourage the development of, and the public interest in, the promotion, exhibition and enjoyment of the Arabian Horse.
Section 3 - The principal office or place of business shall be the address of the duly elected President of NFAHC or the corporate registered agent.
Section 4 - The fiscal year of NFAHC shall be January 1st through December 31st.
Section 5 - There shall be no capital stock.
Section 6 - As an Arabian Horse Association (AHA) affiliated club, NFAHC shall abide by the current rules of AHA.
ARTICLE 2 - MEMBERSHIPS, VOTING RIGHTS AND DUES
Section 1 - Eligibility for active membership in good standing:
(a) Any individual of good character and reputation interested in Arabian Horses and promoting Good Horsemanship.
(b) Payment of annual dues for membership year which shall run from January 1 to December 31 of each year.
Section 2 - Types of Memberships
(a) Full Voting Member - A person who is a current AHA Affiliate Member through this Club, may vote, hold office and/or
be a Delegate in this Club. Member is also eligible to vote, hold office, be on a committee and/or be a delegate at the
Regional and National levels of IAHA.
(b) Associate Member - A person who is not a current Affiliate AHA Member through this Club, has voting rights in this
Club, but is not eligible to hold office or be a delegate.
(c) Youth-Junior Member - Open to an individual under the age of 18 as of December 1st of the previous calendar year, has
voting rights and can hold office or be a delegate in the AHA Youth Association.
(d) AHA Life Member (voting) - A Life Member of AHA who has listed NFAHC as his/her "Designated" Club, may vote,
hold office and/or be a delegate in this Club, provided they are in good standing and pay Associate Membership dues yearly
to AHA.
Section 3 - Dues:
(a) Dues for the succeeding calendar year shall be proposed by the Board of Directors and set by vote of the general membership at the December Meeting.
(b) The AHA and NFAHC membership year shall run from January 1st to December 31. Dues are due and payable to AHA and NFAHC on October 31st preceding the beginning of the membership year and shall become delinquent on January 1st of the membership year. New members may join AHA at any time, but dues for AHA will not be pro-rated. New members can join NFAHC at any time, and dues will be pro-rated for first time members only. Dues would be collected for NFAHC at a pro-rated amount of 50% after six or more months into the fiscal year.
(c) Dues will be paid to the NFAHC treasurer, and will be transmitted to AHA for the sum assessed by AHA and collected by NFAHC per AHA individual affiliate voting member for dues. These dues shall be transmitted to AHA according to AHA specifications and within 30 days of receipt by NFAHC, and by December 31 or a late fee will be assessed.
ARTICLE 3 - OFFICERS AND DUTIES
Section 1 - Officers of NFAHC shall be President, Vice-President, Secretary and Treasurer. The Officers shall be nominated and elected by the general membership. Officers should be members in good standing and maintain a membership for at least six months prior to elections or taking office. The officers shall perform the duties outlined in these by-laws, and any other legal duties as may be referred to them by the membership or rules of NFAHC. A person may be eligible to serve consecutive terms in the same office. There may not be more than one (1) officer from any one family.
Section 2 - The President shall preside at all general and Board of Director meetings of NFAHC. The President shall appoint all special and standing committees, chairpersons of those committees, and will serve at ex-officio member of all committees except the Nominating Committee. The President shall conduct the business of NFAHC in accordance with these By-laws.
Section 3 - The Vice-President shall act as aide to the President, and perform any duties assigned by the President. The Vice-President shall preside at all general and Board of Directors meetings in the absence of the President.
Section 4 - The Secretary shall record the minutes of all meetings and safeguard the records of NFAHC, and shall be ex-officio Secretary of all Board and Committee meetings. The Secretary will maintain the membership roster and will announce member's names for the purpose of issuing ballots. The Secretary will handle all correspondence NFAHC, and keep accurate records of all motions made as part of the minutes.
Section 5 - The Treasurer shall keep and safeguard the funds of NFAHC and keep accurate records of the same. The Treasurer shall make timely deposits and expenditures. The Treasurer shall be required to report monthly receipts and disbursements of all monies handled through NFAHC. The Treasurer will submit a list of member dues payments to the Secretary for the purpose of the Membership Roster.
Section 6 - As an AHA affiliated club, all officers must be an individual affiliate voting member of AHA through NFAHC at the time of election and during their term of office.
ARTICLE 4 - DIRECTORS/EXECUTIVE COMMITTEE AND DUTIES
Section 1 - The Board of Directors/Executive Committee (BOD/EC) shall consist of the elected officers and either three or five other active members who shall be elected in the same manner and at the same time as the officers.
Section 2 - The BOD/EC shall have full power to carry out the purpose of NFAHC according to its by-laws and parliamentary authority. The BOD/EC shall have the power to determine whether the conduct of any member is detrimental to the welfare of NFAHC, and to fix the penalty for such misconduct or violation of the by-laws or rules. The BOD/EC may set rules in writing for conduct of members, business guidelines, and organizational use of NFAHC property. All such rules must be consistent with NFAHC by-laws. This committee shall also set the appeals process for discipline.
Section 3 - The BOD/EC shall meet as necessary to conduct the business of NFAHC. Such meetings shall meet notification and qualifying requirements as stated in the Meetings Section of these by-laws, and must be reported to the full membership at the next regular meeting.
Section 4 - As an AHA affiliated club, all BOD/EC members must be an individual affiliate voting member of AHA through NFAHC at the time of election and during their term of office.
ARTICLE 5 - MEETINGS
Section 1 - Regular meeting will be held monthly. The time and place of the general membership meeting shall be determined by the members present at the current meeting, and will be published in the newsletter, by e-mail, and/or by written postcard.
Section 2 - The annual meeting shall be held in December of each year with the purpose of electing officers and BOD/EC members. Elected officials will take office at the close of the December meeting.
Section 3 - Board/Executive Committee and/or Committee Meetings will be held prior to the regular meeting, or at other such times as special situations occur.
Section 4 - SPECIAL or EMERGENCY MEETINGS: Special Meetings shall be called by the President at the request of five or more board members, or a quorum of the general membership. It is required that 2/3 of the officers and Board/Executive Committee is present. Business will be limited to that purpose for which the meeting is called. A full report is required at the next meeting of the member ship. This includes all Committees and delegates.
Section 5 - QUORUM: A quorum is constituted by at least four (4) officers (which shall be officers and/or BOD/EC members) and five (5) members in good standing. A quorum is required to conduct business of NFAHC.
ARTICLE 6 - NOMINATIONS AND ELECTIONS
Section 1 - The Nominating Committee shall consist of three (3) members. One (1) member shall be selected by the officers and two (2) shall be selected by the membership at the October meeting. The person receiving the highest number of votes shall be chair.
Section 2 - The Nominating Committee shall nominate one eligible nominee for each office to be filled, and report its nominees at the regular meeting in November. At the November meeting, additional nominations may be made from the floor. Only those persons who are eligible and in good standing, and who have signified their consent to serve if elected, shall be nominated. The November meeting will close nominations, and the slate of nominees will be published in the November/December newsletter.
Section 3 - Absentee Ballots will be published in the November/December newsletter along with the slate of nominees. Absentee ballots must be received by the Nominating Committee prior to the start of the December meeting. Absentee ballots must be signed and dated.
Section 4 - The Nominating Committee will present approved, printed ballots at the December meeting, and will issue ballots to members from the Secretary's member roster.
Section 5 - The annual election of officers will be held at the Annual meeting in December. After the ballots have been issued, a member who is not a nominee will be selected from the floor to count votes. The counter will announce the results at the end of the meeting, and all officers will take office at that time.
ARTICLE 7- FINANCIAL
Section 1 - NFAHC is a non-profit organization duly qualified under IRS code section 501(3)(C). All funds shall be used in accordance with our stated purpose and to provide for the continued functioning of the club under the laws which govern the code.
Section 2 - To access NFAHC funds, it is required that the expenditure has been an approved expense of NFAHC as outlined in the NFAHC rules. The expense will be documented by a check request form and will be accompanied by a receipt, invoice or bill of sale.
Section 3 - Checks written for NFAHC will require one of two signatures, either the President or Treasurer, or as amended by Club rules.
Section 4 - At the close of the fiscal year, the books shall be reviewed by the Audit Committee, and a full report submitted to the membership during the February meeting.
Section 5 - The officers, BOD/EC, committee members, volunteer positions, or members shall not receive any salary or compensation for services to NFAHC. This Club is not formed for financial gain, and no part of the assets or income is payable or can be distributed to any officer, executive or member of NFAHC.
Section 6 - Should NFAHC be dissolved, any remaining assets shall be donated for an equine purpose as voted by majority of NFAHC.
ARTICLE 8 - AMENDMENTS AND GOVERNMENT
Section 1 - Government of NFAHC shall be by the officers and directors/ executive committee as instructed in the written by-laws. Meetings shall be conducted following "Robert's Rules of Order" as a general format.
Section 2 - The by-laws may be amended by vote of the majority of members present at a regular meeting. Proposed amendments of the by-laws shall be submitted in writing to the Secretary. Notice of the proposed amendment must be published and provided to members at least thirty (30) days prior to the meeting for recording the vote. Great care should be exercised in amending the by-laws to comply with every rule in regard to their amendment.
Section 3 - All amendments passed shall be dated, signed and sent to IAHA along with a cover letter signed by both the President and the Secretary.
ARTICLE 8 - COMMITTEES
Section 1 - The standing committees shall be the Audit, Nominating and Show committees. These committees are appointed on an annual basis, or by the member's ability to serve. However, the audit committee will be appointed at the close of the annual meeting, and will present their signed report at the February Meeting.
ARTICLE 9 -ORDER OF BUSINESS
Section 1 - Order of business will be as follows:
(a) Call to order
(b) Attendance sheet
(c) Minutes of all meetings
(d) Treasurer's Report
(e) Committee Reports
(f) Unfinished Business
(g) New Business
(h) Announcements-including next meeting date & location
(i) Adjournment